In his previous blog, Leo van der Mee, IT Architect and Business Development Consultant, zoomed in on the various concepts used in the context of modern work. In this blog, he takes a look at how the world of modern working is experienced by the user.
From workplace to clubhouse The coronavirus crisis may have turned our lives upside down, but every cloud has a silver lining. Some of the emergency measures implemented against COVID-19 will have a lasting impact on the way we work and our fight against the virus has inevitably given a huge boost to a modern, flexible way of working. For example, Dutch news programme RTL Nieuws recently reported that working two days at the office is the new normal at ABN Amro bank while the spokesperson at KPMG no longer sees the head office as a workplace but as a clubhouse.
The promise we make to the user when we talk about the modern workplace is that they’ll be able to work anywhere, anytime, on any device. But what does that consist of? There’s one thing that there can be no misunderstanding about: the happy, productive employee is at the centre of it all. According to more than 85% of IT decision-makers, modernizing the workplace is important to attract and retain talent. In addition, more than half of employees say that working from nine to five is a thing of the past. Activity-based work is the new norm, increasing productivity by as much as 25 percent. So, it’s crucial that your employees are able to work in a way that they enjoy. Make sure that you have good collaboration tools such as Microsoft Teams, a good modern laptop, and arrange a good first, second, and third-line help desk. It is also important that your employees are able to meet all safety requirements and applicable laws and regulations. Making your employees aware of security risks is important, but you also need to ensure intelligent smart-by-design security at organizational level.
But we can do even more to make these employees happy. After all, if your data is in the cloud, you can analyse it. And that is exactly what Office 365, or more specifically Workplace Analytics, does for your employees. Workplace Analytics is an application that uses the activities you perform within Office 365 to identify collaboration patterns that affect the productivity, effectiveness, and engagement of your employees. MyAnalytics – the personal part of Workplace Analytics that only the employee can see – provides insight into two of the most important factors of personal productivity: how you spend your time and with whom you spend it. Together with your team, you can use this information to improve the quality of meetings, increase focus time, and to improve work-life balance. For example, Office 365 analyses how many hours you spend networking with people, in meetings, and how much time you spend on work outside your working hours. This gives you more insight into your own way of working and allows you to apply efficiency gains that benefit you both at work and outside of work. After all, you also have to plan in time to relax.
Even the things you forget about are registered. The other day when I created a meeting in my diary, I forgot to tick that it was a team meeting. At the next meeting I created, I got a pop-up that reminded me that I had forgotten this before and asked if I didn’t want to turn it on by default. With a simple click on the button I was taken to the settings where I could adjust this. In this way, Office 365 recognizes patterns of behaviour and helps you to set up your work environment more efficiently.
This is just a brief outline of how the modern workplace can help you to attract and retain talent. In the next blog, I’ll take a closer look at the management part of the modern workplace. If you’re interested in finding out more or if you are looking for someone who can help you with setting up and managing your Modern Workplace, Workspace, and Desktop and who can ensure that your employees can work anytime and anywhere from any device, while ensuring safety and efficiency, please get in touch – we’d be delighted to help you.